| The
Town Clerk's has a variety of responsibilities including:
RECORDING SECRETARY: The Town
Clerk acts as recording secretary at the Town Board meetings. These
minutes books are retained permanently for both legal and historical
purposes.
FILING OFFICER: The Town
Clerk's Office maintains records of local laws, Town Oaths of Office,
proofs of publication and posting of legal notices and Notices of
Highway Defects and the official bulletin board.
ISSUING LICENSES AND PERMITS:
New York State licenses are issued include marriage, dog, sporting
licenses, games of chance, bingo and handicapped parking permits. Local
licenses/permits issued by the Town Clerk include Garage/lawn sales,
fireworks, and junkyard.
RECORDS MANAGEMENT OFFICER:
The Town Clerk has custody of all town records and responds to Freedom
of Information requests. Provides certified copies of marriage licenses.
REGISTRAR OF VITAL
STATISTICS: Birth and death certificates and burial transit permits are
filed with the Registrar of Vital Statistics. The Registrar provides
copies of birth and death certificates to qualified persons, and
conducts genealogy searches.
GIVES OUT APPLICATIONS:
Applications for variances, site plan review and
property tax exemptions are available at the Town Clerks office.
NOTARY PUBLIC: The Town Clerk
provides notary services to the public.
TAX COLLECTOR: In the town of
New Haven the Town Clerk is also the tax collector. The tax collector
collects the town and county property taxes. Property tax bills are sent
out around January 1st. School taxes are collected by the Mexico Academy
and Central School. School tax bills are sent out in September by the
school district.
COPIES OF MINUTES, LOCAL LAWS, ETC. Copies of minutes of Town Board
and Planning Board meetings are available in the Town Clerk's Office for
a fee of $.25 per page. There is no fee for copies of the current Town
Budget or most recent audit report. Local Laws are also available. Any
of these items may be mailed for an additional fee to cover postage.
BIRTH & DEATH CERTIFICATES Birth & Death Certificates are
filed with this office only if the birth or death occurred within the
town. Copies of the Birth Certificates are issued only to the Mother,
the Father (if named on Certificate), or the actual child (if 18 Years
of age or older). The Children, Parent, or Current Spouse can request
copies of Death Certificates. Anyone else has to prove lawful purpose.
You may come into the Office and file an application for request, show
proof of identification (Driver's License, Non-Driver's License,
Passport), and then receive copies. The fee is $10.00 per copy.
For
GENEALOGY Requests there are special requirements: 75 Years on Birth and
the person has to be deceased, 50 Years on Marriage and both have to be
deceased. Genealogy searches start at $22. MARRIAGE OFFICER. The Town
Clerk can perform marriage ceremonies within the town limits.
|
